Filter on Value, Font or Fill color

In Excel 2016 and higher there are new commands on the Cell menu that make it easy to filter a table based on the active cell's value, font color or fill color. This article discusses how you can access these features with a macro.

The Cell menu is the menu that pops up when you right click a cell.

FilterMenu

Note
: There are two ways that a cell's font or fill color can be set. One is by the Fill and Font controls for example in the Font group on the Home tab. The other is by Conditional Formatting in the Styles group on the Home tab. The great thing about the new color filtering features is that it works with colors set either way.

When you select one of the filter options on the Cell menu Excel will guess what your filter range is if you've selected only a single cell. If you have any empty rows in your table Excel may not use the range you intend.

How do I access these features with a macro

In the basic example below I show how to use one of the built-in options in your VBA code using the Commandbars Execute method. Why not use the Range AutoFilter method instead? The problem with the AutoFilter method is that it requires you to specify the font or fill color of the active cell. That's easy to do when the colors are set by the Font group controls, but when the colors are set because of Conditional Formatting it is impractical, if not near impossible, to do.

Why? Because Excel does not give us a direct way to tell in code what font or fill colors a cell is displaying as a result of conditional formatting. Our code would have to work through the conditional formatting rules and figure out the one in effect, if any, and then figure out the formatting applied, if any. It is much easy to use the Execute method and have Excel do all this work.

The code example will create a new worksheet or workbook with every record with the same Fill interior Color/Pattern or Shading style of the active cell.

You can change the number in this part of the macro if you want to filter on the font color or value.

'Call the built-in filter option to filter on ACell
Application.CommandBars("Cell").FindControl _
(ID:=12233, Recursive:=True).ExecuteControl

12232 = Filter by Selected Cell's Value
12233 = Filter by Selected Cell's Color
12234 = Filter by Selected Cell's Font Color
12235 = Filter by Selected Cell's Icon

Why do I use the Control Id instead of the control caption ?
If you use the ID the code will work in every language version of Excel

Tip: See also the tips part below the macro on this page.
Maybe there is something useful there for you if you want to change the code.

VBA code example

In my example code I filter on the Fill interior color/Pattern or Shading style in a normal range or Table.

Select a cell with a Fill interior color/Pattern or Shading style and Run the macro. The macro will create a new worksheet for you with the filter results. Every time you run the code it will delete the worksheet first so you are sure that the worksheet have the latest filter results.

Read this part in the macro good "Optional set the Filter range". If there are empty rows or columns in your data in a normal range you can make sure that Excel uses the correct data range in this code part. The Macro below is also working in Win Excel.


Sub Filter_Example_Mac_And_Win_Excel()
Dim ACell As Range
Dim WSNew As Worksheet
Dim Rng As Range
Dim ActiveCellInTable As Boolean

With Application
.ScreenUpdating = False
.EnableEvents = False
End With

'Delete the sheet MyFilterResult if it exists
On Error Resume Next
Application.DisplayAlerts = False
Sheets("MyFilterResult").Delete
Application.DisplayAlerts = True
On Error GoTo 0

'Remember the activecell
Set ACell = ActiveCell

'Test if ACell is in a Table or in a Normal range
On Error Resume Next
ActiveCellInTable = (ACell.ListObject.Name <> "")
On Error GoTo 0

'Optional set the Filter range
If ActiveCellInTable = False Then
'Your data is in a Normal range.

'If there are empty rows or columns in your data range you
'can make sure that Excel uses the correct data range here.
'If you do not use these three lines Excel will guess what
'your range is. Here we assume that A1 is the top left cell
'of your filter range and the header of the first column and
'that C is the last column in the filter range

' Set Rng = Range("A1:C" & ActiveSheet.Rows.Count)
' Rng.Select
' ACell.Activate
Else
'Your data is in a Table

'No problem if there are empty rows or columns if your data.
'is in a Table so there is no need to set a range because
'it automatically uses the whole table.
End If


'Call the built-in filter option to filter on ACell
Application.CommandBars("Cell").FindControl _
(ID:=12233, Recursive:=True).Execute

'Control Id Description
'12232 Filter by Selected Cell's Value
'12233 Filter by Selected Cell's Color
'12234 Filter by Selected Cell's Font Color
'12235 Filter by Selected Cell's Icon

'ACell.Select

'Copy the Visible data
If ActiveCellInTable = False Then
On Error Resume Next
ACell.Parent.AutoFilter.Range.Copy
If Err.Number > 0 Then
MsgBox "Select a cell in your data range"
With Application
.ScreenUpdating = True
.EnableEvents = True
End With
Exit Sub
End If
Else
ACell.ListObject.Range.SpecialCells(xlCellTypeVisible).Copy
End If

'Add a new worksheet
Set WSNew = Worksheets.Add
WSNew.Name = "MyFilterResult"
'Copy the filter results in this new worksheet
With WSNew.Range("A1")
.PasteSpecial xlPasteColumnWidths
.PasteSpecial xlPasteValues
.PasteSpecial xlPasteFormats
Application.CutCopyMode = False
.Select
End With

'Show all data in the Range or Table
If ActiveCellInTable = False Then
Sheets(ACell.Parent.Name).AutoFilterMode = False
Else
On Error Resume Next
ACell.ListObject.AutoFilter.ShowAllData
On Error GoTo 0
End If

With Application
.ScreenUpdating = True
.EnableEvents = True
End With

End Sub

Tip : Create a new workbook instead of a worksheet
If you want to create a new Workbook with the filter results instead of a Worksheet then :

Delete this part

'Delete the sheet MyFilterResult if it exists
On Error Resume Next
Application.DisplayAlerts = False
Sheets("MyFilterResult").Delete
Application.DisplayAlerts = True
On Error GoTo 0

And replace this line

Set WSNew = Worksheets.Add

With

Set WSNew = Workbooks.Add.Worksheets(1)
26-February-2021
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